Please enable JavaScript in your browser to complete this form.GENERAL INFORMATIONEvent Name *LayoutMinistry/Committee/Group Name *Lead Contact Email *Date / Time of Event *DateTimeDate / Time of Event SetupMM123456789101112DD12345678910111213141516171819202122232425262728293031YYYY20232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920DateTimeEvent Lead Contact Name *Lead Contact PhoneExternal Partner Name(s)Date / Time of Event TeardownMM123456789101112DD12345678910111213141516171819202122232425262728293031YYYY20232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920DateTimeGoals of Event (check all that apply) *Build communityEducateRaise moneyFoster spiritual growthGather sociallyOtherOther Goals of EventFINANCIAL INFORMATIONLayoutEvent included in this year's fiscal budget?YesNoHow much profit do you hope to raise?Is this a fundraising event?YesNoWho will the profits be split with?Describe where the profits will go and for what/whose use (ministry/group)Indicate which of the following ONLINE services you would like to request:Event registrationTicket salesDonation or purchaseOtherNoneIndicate which of the following DAY OF EVENT services you would like to request:Tap debit/credit machineRegistration at the doorPurchase at the doorFloatNoneAmount of Float RequestedBudget: RevenueLayoutItem 1E.g., TicketsItem 2E.g., TicketsItem 3E.g., TicketsItem 4E.g., TicketsQuantity 1E.g., 150Quantity 2E.g., 150Quantity 3E.g., 150Quantity 4E.g., 150Unit Amount 1E.g., $25Unit Amount 2E.g., $25Unit Amount 3E.g., $25Unit Amount 4E.g., $25Total Revenue 1E.g., $3750Total Revenue 2E.g., $3750Total Revenue 3E.g., $3750Total Revenue 4E.g., $3750Budget: ExpensesLayout (copy)Item 1 E.g., Supplies, food, speaker, print materialItem 2 Item 3Item 4Quantity 1 Quantity 2Quantity 3Quantity 4Unit Amount 1 Unit Amount 2Unit Amount 3Unit Amount 4Total Expense 1 Total Expense 2Total Expense 3Total Expense 4Which account will be used for expenses/revenues?Indoor Space(s) RequestedChapelGodly Play RoomMusic RoomPastoral Care OfficeReception Room & KitchenetteSanctuaryScout HallScout Hall KitchenStewart East HallStewart East Hall KitchenToddler Ministry RoomTransept North (Family Friendly)Transept SouthYouth Room & KitchenetteOtherOther Indoor Space RequestedOutdoor Space(s) RequestedBack Parking Lot (East)Front Parking Lot (Northwest)Heart Garden/Llama Log SeatingFront LawnFront StepsOtherOther Outdoor Space RequestedTECHNOLOGY NEEDSAre there audio/video needs for this event?YesNoE.g., Video streaming; slide or video projection; sound support, and so onWhat audio/video equipment are you hoping to use?Microphone for speakingMicrophone for singingSmall TV screenLarge TV screenProjector & screenAudio output for musicAre you requesting for this to be live-streamed?YesNoWhich live-streamed options are you requesting?YouTubeZoomNot sureWhose Zoom account will be used for this event?Who will be the Zoom moderator?MUSICAL NEEDSIs there a musical component to this event?YesNoWill you be requesting to use our musical equipment?YesNoWhat musical equipment are you hoping to use?Piano/keyboardGuitarMusic stand(s)OtherAll requests for the use of Islington United Church music equipment will go to Jason Locke, Minister of Music, for approval.OtherIf you are having live musicians, how many will there be and what instruments will they be playing?EQUIPMENT NEEDS (indicate the number requested of each item)LayoutTables (card, square)ChairsPensTables (6 ft rect.)EaselPencilsTables (8 ft rect.)Flip chart w/ paper/markersBlank paperTables ( tall cocktail)ClipboardsExtension cordsOther Equipment Requested (Check all that apply)Dolly - FlatbedDolly - UprightElectrical Outlet AccessLectern for SpeakingOutdoor tentRisersOtherOther Equipment NeedsAre you requesting storage space before your event? If yes, please describeAre you renting equipment? If yes, please describe, including delivery and pickup timesDescribe your plan for welcoming and greeting attendeesWhich of the following do you require?Child care volunteersWelcome team membersName tagsEvent promotionVOLUNTEERSDescribe any Hospitality plans belowLayout# of Volunteers Needed for Event Set Up# of Volunteers Secured for Event Set Up# of Volunteers Needed for During Event# of Volunteers Secured for During Event# of Volunteers Needed for Event Tear Down# of Volunteers Secured for Event Tear DownEVENT EVALUATIONWho will set up the meeting to evaluate the event and submit the report? *Who will be invited to the event evaluation meeting?Date and Time of Evaluation Meeting by ZoomMM123456789101112DD12345678910111213141516171819202122232425262728293031YYYY20232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920DateTimeOTHER INFORMATIONIs there any other information you'd like to share about this event?Print this pageLayoutCommunications NeedsSubmit
